iNET: Overcoming a Legacy Web Portal at Singapore Management University

Abstract:

In 2014, Singapore Management University (SMU) undertook the reworking of its ten-year-old legacy intranet web portal eWise, and successfully replaced it with the new intranet, iNet. At lower maintenance costs than eWise, iNet offered modern design, easy consolidation and renewal of content, better integrated core operational functions, vastly improved user interface, and opportunities to collaborate.

The case presents an overview of the journey of this transformation at SMU, discussing the key challenges faced by Goh and his team in terms of choice of technology, skills required, resources management and change management, including cultural issues and resistance to change. It discusses the development process and the decisions taken regarding the technical platform, implementation approach, features incorporated, and the taxonomy and topology of the website.

Given the sheer size of the organisation and its information and legacy structure, iNet was undoubtedly an achievement. Yet, issues remained: How to accelerate iNet’s low adoption rate amongst users? Should the portal be expanded to unify the whole of SMU through a single integrated web portal? Would that bring in synergies across the university or would the different departments continue to operate in silos? What would be the right time for upgrading the intranet portal to ensure future readiness and scalability of the overall IT solution?

This case is appropriate for undergraduate or post-graduate information system courses. It will provide students an understanding of an enterprise web solution (intranet, extranet or internet-facing all-encompasses web portal) and its role in driving connectivity, streamlining processes and enabling synergies in an organisation.

Downloads:

SMU Faculty/Staff can download the case & teaching note on iNet with your SMU login ID & Password via the following links:

·       The Case (SMU-17-0008)

·       Teaching Note (SMU-17-0008TN)

For purchase of the case and supplementary materials via The Asia Learning Exchange (ALEx), please access the following links:

·       The Case (SMU-17-0008)

For purchase of the case and supplementary materials via The Case Centre, please access the following links:

·       The Case (SMU-17-0008)

·       Teaching Note (SMU-17-0008TN)

15 Aug 2017

Author:
Sheetal Mittal, Singapore Management University
Tan Kar Way, Singapore Management University

Industry:
Software,

Year Completed:
2017

Temporal Coverage:
2016

Education Level:
Postgraduate, Undergraduate,

Data Source:
Field Research

Geographic Coverage:
Singapore